Treasure Registry - Vendor and Purchasing Module

The Vendor and Purchasing module provides powerful capabilities for monitoring vendor performance and controlling costs while allowing you to analyze the quantity, accuracy and timely delivery of all purchased materials. Combined with Treasure Registry Accounts Payable and Inventory Management modules, the module offers a comprehensive system that optimizes timely purchases with the dynamics of inventory control. The functional processes within the module include:

>> Purchasing Process
Makes available for user to add new purchase orders (PO), to modify and view existing POs, and provides option to void unneeded PO records. After verification of the detail, user may post the transactions to other modules. The posting allows AP module users to generate payment vouchers.

>> Purchase Return Process
Allows user to process the return of purchased goods, such as defective goods purchased then need to be returned back. Purchase Return is designed to accommodate this type of activities in business.

>> Inventory Items Information Reference
Provides convenient access to view the current inventory while processing the purchasing transactions. It includes market price range, inventory availability and lot, packing information of the available item so that user can have better idea to place purchase orders.

>> Vendor management.
Allows purchasing managers to add new vendors, to modify and view existing vendors, and to deactivate or activate vendor records. For management purpose, vendors can be assigned to vendor groups based on vendor types.

>> Vendor Product Management
Manages vendor product information associated with each vendor. Enables authorized users to add new vendor products, to modify and view existing vendor products. While adding vendor product, users link the vendor product to the corresponding inventory item in the system. When user places a purchase order from a vendor, system recognizes which inventory item will be received.

>> Vendor Group
Provides vendor group implementation as a unique management and security measure. Purchasing manager can create vendor groups, link each vendor into certain vendor group and assign vendor groups to relevant users according to their job functions. User such as purchase representative can only see and work with vendors in the list of vendor group that assigned to him or her. This implementation not only avoids redundant vendor focus and contacts, but also reduces the risk of disclosure of confidential information such as entire company’s vendor list.

>> Vendor Report
Allows user to select report from a list of available reports and to enter report parameters on an intelligent report launcher. Report can be generated on screen and send to a printer. Existing reports and printouts in this module include: